TALLY 09 QUESTIONS WITH ANSWER BY Techno New: Base Currency Information

Thursday, August 22, 2013

Base Currency Information - Tally.ERP 9

Tally.ERP 9 needs to know the default currency for the company and how the amounts should be shown on the screen and in the reports.

Tally.ERP 9 will automatically adjust the spacing between the charac-ters and lines entered to ensure that the details fit the space available.
Accounts Only: Financial Accounts of the company only
Accounts-with-Inventory: Both Financial Accounts and Inventory of the company.
Tally.ERP 9 recognises a wide range of date formats, e.g. 1-4-09, 01/ 04/09, 1 Apr 2009, and will convert what you enter, to a standard format.BASE CURRENCY INFORMATION Fields Description Base currency symbol Pre-set as a default currency — Rs. (as specified earlier). Formal name Complete name for the currency symbol. By default, this is set to Indian Rupees. Number of decimal places By default, this is set to 2. Is symbol suffixed to amounts? By default, this is set to No. For example, in India, we place the Rs symbol in front of amounts. Symbol for Decimal Portion Enter the decimal portion for the cur-rency mentioned. Enter Paise. Show amounts in millions? Tally.ERP 9 caters to currencies where the different parts of large amounts are called by special names. By default, this is set to No. Put a space between amounts and symbol? By default, this is set to Yes. Decimal Places for Printing Amounts in words You can specify the number of decimal places to print the amount in words. This number should be equal to or lesser than the number specified in Number of Deci-mal places field.Fundamentals of Tally.ERP 9 23 Let us create a company in Tally.ERP 9 taking the example of National Traders who purchases computer equipments, components and softwares and sells it to other companies and to the direct customers. Create a Company as per information provided below : Go to the Gateway of Tally > Company Info. > Create Company Enter the following information to create a company: Base Currency Information is set to the default values as given in the Table. However, if the Multi-currency feature of Tally.ERP 9 is activated - then Tally.ERP 9 allows the user to alter the Base Currency Information as required. Field Data to be entered Directory Accept what is displayed on the screen Name National Traders Mailing Name National Traders

The shortcut keys in Tally 09

The shortcut keys appear in button names in the button bar (right side of the Tally screen). You can either click the button from the button bar or press the relevant function key or character underlined/double-underlined.

The buttons have a function key before the button names ( Eg: F1: Select Cmp) which means you need to press F1 key (Function Key) to select the 'Select Company' screen

The buttons have an underlined character ( Eg: F3:Cmp Info), which means you need to press ALT + F3 to select the 'Company Info' screen.

Some buttons have a double-underlined character (Eg: As Voucher) which means you need to press CTRL + V to select the 'Voucher' in voucher mode.

The shortcut keys available in Tally are listed in the below table:

Function Key Combination

Windows

Functionality

Availability

To select a company

To select the Accounts Button and Inventory buttons

At all masters menu screen

At the Accounting / Inventory Voucher creation and alteration screen

To change the menu period

At almost all screens in TALLY

To select the company

At almost all screens in TALLY

To select the Contra voucher

At Accounting / Inventory Voucher creation and alteration screen

To select the Payment voucher

At Accounting / Inventory Voucher creation and alteration screen

To select the Receipt voucher

At Accounting / Inventory Voucher creation and alteration screen

To select the Journal voucher

At Accounting / Inventory Voucher creation and alteration screen

To select the Sales voucher

At Accounting / Inventory Voucher creation and alteration screen

F8 (CTRL+F8)

To select the Credit Note voucher

At Accounting / Inventory Voucher creation and alteration screen

To select the Purchase voucher

At Accounting / Inventory Voucher creation and alteration screen

F9 (CTRL+F9)

To select the Debit Note voucher

At Accounting / Inventory Voucher creation and alteration screen

F10

To select the Reversing Journal voucher

At Accounting / Inventory Voucher creation and alteration screen

F10

To select the Memorandum voucher

At Accounting / Inventory Voucher creation and alteration screen

F11

To select the Functions and Features screen

At almost all screens in TALLY

F12

To select the Configure screen

At almost all screens in TALLY

Special Key Combination

Windows

Functionality

Availability

ALT + 2

To Duplicate a voucher

At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination

ALT + A

To Add a voucher

At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.

ALT + C

To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)

At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.

ALT + D

To delete a voucher

To delete a master

(if it has not been already assigned a different function, as explained above)

At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual.

ALT + E

To export the report in ASCII, SDF, HTML OR XML format

At all reports screens in TALLY

ALT + I

To insert a voucher

At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.

ALT + O

To upload the report at your website

At all reports screens in TALLY

ALT + M

To Email the report

At all reports screens in TALLY

ALT + P

To print the report

At all reports screens in TALLY

ALT + R

To remove a line in a report

At all reports screens in TALLY

ALT + S

To bring back a line you removed using ALT + R

At all reports screens in TALLY

ALT+ V

From Invoice screen to bring Stock Journal screen

At Invoice screen à Quantity Field à Press Alt + V to select the Stock Journal.

ALT + W

To view the Tally Web browser.

At all reports screens in TALLY

ALT + X

To cancel a voucher in Day Book/List of Vouchers

At all voucher screens in TALLY

ALT + R

To Register Tally

At Licensing Menu in TALLY

CTRL + A

To accept a form – wherever you use this key combination, that screen or report gets accepted as it is.

At almost all screens in TALLY, except where a specific detail has to be given before accepting.

CTRL + B

To select the Budget

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + C

To select the Cost Centre

To select the Cost Category

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL+ E

To select the Currencies

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + G

To select the Group

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + I

To select the Stock Items

At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + L

To select the Ledger

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + O

To select the Godowns

At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + Q

To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.

At almost all screens in TALLY.

CTRL + Alt + R

Rewrite data for a Company

From Gateway of Tally screen

CTRL + S

Allows you to alter Stock Item master

At Stock Voucher Report and Godown Voucher Report

CTRL + U

To select the Units

At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

Ctrl + V

To select the Voucher Types

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

Special Function Key Combination

Windows

Functionality

Availability

ALT + F1

To close a company

To view detailed report

To explode a line into its details

At all the menu screen

At almost all report screen

At almost all screens in TALLY

ALT+ F2

To change the system period

At almost all screens in TALLY

ALT + F3

To select the company info menu

To create/alter/shut a Company

At Gateway of Tally screen

ALT + F4

To select the Purchase Order Voucher Type

At Accounting / Inventory Voucher creation and alteration screen

ALT + F5

To select the Sales Order Voucher Type

To view monthly and quarterly report

At Accounting / Inventory Voucher creation and alteration screen

At almost all report screens in TALLY

ALT + F6

To select the Rejection Out Voucher Type

To change the Sales Order Voucher Type

At Accounting / Inventory Voucher creation and alteration screen

ALT + F7

To select the Stock Journal Voucher Type

To accept all the Audit lists

At Accounting / Inventory Voucher creation and alteration screen

At TallyAudit Listing screen

ALT+ F8

To select the Delivery Note Voucher Type

To view the Columnar report

At Accounting / Inventory Voucher creation and alteration screen

At Ledger Voucher screen

ALT + F9

To select the Receipt Note Voucher Type

At Accounting / Inventory Voucher creation and alteration screen

ALT + F10

To select the Physical Stock Voucher Type

At Accounting / Inventory Voucher creation and alteration screen

ALT + F12

To filter the information based on monetary value

At almost all report screens

CTRL + ALT + F12

Advanced Config

At Gateway of Tally

Key Combination used for navigation

Windows

Functionality

Availability

PgUp

Display previous voucher during voucher entry/alter

At voucher entry and alteration screens

PgDn

Display next voucher during voucher entry/alter

At voucher entry and alteration screens

ENTER

To accept anything you type into a field.

To accept a voucher or master

To get a report with further details of an item in a report.

You have to use this key at most areas in TALLY

At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)

ESC

To remove what you typed into a field

To come out of a screen

To indicate you do not want to accept a voucher or master.

At almost all screens in TALLY.

SHIFT + ENTER

Collapse next level details

At Voucher Register screen and Trial Balance report

SHIFT + ENTER

To explode a line into its details

In almost all Reports:

At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories

Thursday, August 22, 2013

Base Currency Information - Tally.ERP 9

TALLY 09 QUESTIONS WITH ANSWER BY Nirushiga