Lesson
2: Fundamentals of Tally.ER
Lesson Objectives
On completion of this
lesson, you will be able to understand
Salient Features of
Tally.ERP 9
Key Components of
Tally.ERP 9
How to start and exit
Tally.ERP 9
Setting up a company in
Tally.ERP 9
Working with companies
in Tally.ERP 9
2.1 Introduction
Tally.ERP 9 is the world's fastest and
most powerful concurrent Multi-lingual business Accounting and Inventory
Management software. Tally.ERP 9, designed exclusively to meet the needs of
small and medium businesses, is a fully integrated, affordable and highly
reliable software. Tally.ERP 9 is easy to buy, quick to install, and easy to
learn and use. Tally.ERP 9 is designed to automate and integrate all your
business operations, such as sales, finance, purchasing, inven-tory, and
manufacturing. With Tally.ERP 9, accurate, up-todate business information is
literally at your fingertips anywhere. The powerful new features and blazing
speed and power of Tally.ERP 9 combined with enhanced MIS, Multi-lingual, Data
Synchronization and Remote capabilities help you simplify all your business
processes easily and cost-effectively.
2.1.1 Salient Features of Tally.ERP 9
A
leading accounting package:
The first version of Tally was released in 1988 and, through continuous
development, is now recognised as one of the leading accounting packages across
the world, with over a quarter million customers. Tally’s market share is more
than 90%.
No
accounting codes:
Unlike other computerised accounting packages which require numeric
codes, Tally.ERP 9 pioneered the ‘no accounting codes’ concept. Tally.ERP 9
users have the freedom to allocate meaningful names in plain English to their
data items in the system.
11
Fundamentals of Tally.ERP 9
Complete business solution: Tally.ERP 9 provides a comprehensive
solution to the accounting and inventory needs of a business. The
package comprises financial account-ing, book-keeping and inventory accounting.
It also has various tools to extract, interpret and present data.
Integrated/ Non-integrated accounting and inventory: With Tally.ERP 9, the user is able
to choose between accounting and accounting with inventory. If accounting
with inventory is opted for, the user can choose whether it should be
integrated or not.
Flexible and easy to use: Tally.ERP 9 is very flexible. It
mimics the human thought proc-ess, which means that Tally.ERP 9 can adapt to
any business need. Tally.ERP 9 users need not change the way their business is
run to adapt to the package.
Speed :
Tally.ERP 9 provides the capability to generate instant and accurate reports,
which assists the management to take timely and correct decisions for
the overall productivity and growth of the company.
Power :
Tally.ERP 9 allows the user to maintain multiple companies and with unlimited
lev-els of classification & grouping capabilities. It also allows drill
downfacility from report level to transaction level.
Flexibility :
Tally.ERP 9 provides flexiblity to generate instant reports for any given
period (month/year) or at any point of time besides providing the
facility to toggle between Accounting & Inventory reports of the same
company or between companies.
Concurrent multi-lingual capability : Tally.ERP 9 offers you the exclusive
capability of maintaining your accounts in any Indian language, viewing
them in another language and printing them in yet another Indian language.
Real time processing : Immediate posting & updation of books of accounts
as soon as the transactions are entered, thereby facilitating instant
statements & Reports. It also faciliaties real-time multi-user environment.
Versatility: Tally.ERP 9 is suitable for a range
of organisations, from small grocery stores to large corporations with
international locations and operations.
Multi-platform availability: Tally.ERP 9 is available on Windows
95, 98, ME, 2000 and NT. It runs on a single PC or on a network. On a
network, it supports access via any com-bination of platforms.
Online
Help : The Tally.ERP
9 Online Help (Alt+H) provides instant assistance on basic and advanced
features or any other relevant topics of Tally.ERP 9.
Tally.NET
: is an enabling
framework which establishes a connection through which the remote user
can access the Client's data without copying / transferring the data.
Remote
Access : Tally.ERP 9
provides remote capabilities to access the data from any-where and anytime.
Control Centre :
works as an interface between the user and Tally.ERP 9 installed at differ-ent
sites and enables the user to centrally configure and administer Site/User
belonging to an account.
Support
Centre : allows a
user to directly post his support queries on the functional and technical
aspects of the Product.
12
Fundamentals of Tally.ERP 9
Auditor's Edition : Tally.ERP 9 offers a special
Auditors' Edition of Tally.ERP 9, which pro-vides auditing and compliance
capabilities exclusively for Chartered Accountants.
2.1.2 Functional Features of Tally.ERP 9
|
|
BASIC ACCOUNTING
|
BASIC INVENTORY
|
|
|
|
|
Complete book-keeping
|
Stock categories
|
|
|
|
|
|
|
|
|
|
|
Books, registers and statements of
accounts
|
Stock query by stock group, or stock
cate-
|
|
|
|
|
|
gory
|
|
|
|
|
|
|
|
|
|
|
General ledgers
|
Multiple godowns
|
|
|
|
|
|
|
|
|
|
|
Accounts receivable and accounts payable
|
Stock transfers to godowns and branches
|
|
|
|
|
|
|
|
|
|
|
Flexible voucher numbering
|
Multiple stock valuation methods
|
|
|
|
|
|
|
|
|
|
|
Flexible classification of account
heads
|
Batch-wise/ Lot-wise, including
expiry
|
|
|
|
|
|
date handling
|
|
|
|
|
|
|
|
|
|
|
Panoramic view
|
Alternate units of measure and tail units.
|
|
|
|
|
|
|
|
|
|
|
Drill-down display
|
Tracking through receipt notes/
delivery
|
|
|
|
|
|
notes/ rejections inwards/
rejections out-
|
|
|
|
|
|
wards
|
|
|
|
|
|
|
|
|
|
|
Database reporting
|
Additional costs incurred on purchase
|
|
|
|
|
|
|
|
|
|
|
Voucher and cheque printing
|
Movement/ Profitability analysis
Party-
|
|
|
|
|
|
wise/ Item-wise/ Stock Group-wise
|
|
|
|
|
|
|
|
|
|
|
Columnar reports
|
Customisable sales invoices using
price
|
|
|
|
|
|
lists with multiple prices
|
|
|
|
|
|
|
|
|
|
|
Bank reconciliation
|
Sales and purchase order processing
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ADVANCED ACCOUNTING
|
|
ADVANCED INVENTORY
|
|
|
|
Multiple companies
|
|
Stock items classified as raw
materials,
|
|
|
|
|
|
work-in-process, finished goods
|
|
|
|
|
|
|
|
|
|
Multi-currency
|
|
Bill of Material with
auto-adjustment of
|
|
|
|
|
|
stocks
|
|
|
|
|
|
|
|
|
|
Multiple financial years
|
|
Job-working concepts, including
sub-con-
|
|
|
|
|
|
tracting
|
|
|
|
|
|
|
|
|
|
Comparison of data using
multi-columnar
|
|
Additional cost of manufacturing
with
|
|
|
|
reporting.
|
|
notional value and percentage
|
|
|
|
|
|
|
|
|
|
Memo vouchers
|
|
CENVAT support
|
|
|
|
|
|
|
|
|
|
Post-dated vouchers
|
|
Reorder levels
|
|
|
|
|
|
|
|
|
|
User-defined voucher types
|
|
Stock ageing analysis
|
|
|
|
|
|
|
|
|
|
Sales and purchase extracts
|
|
Batch related stock reports
|
|
|
|
|
|
|
|
|
|
Cash flow statement
|
|
Point of Sale (POS)
|
|
|
|
|
|
|
|
13
Fundamentals of Tally.ERP 9|
Daily balances and transaction values/ Interest
|
Excise/ VAT/ Central Sales Tax
(CST)/
|
|
calculations
|
Tax Collected at Source (TCS)
related
|
|
|
Inventory transactions and reports
|
|
|
|
|
Percentage-based reporting
|
|
|
|
|
|
Ratio analysis
|
|
|
|
|
|
Value Added Tax (VAT)
|
|
|
|
|
|
Service Tax (ST)
|
|
|
|
|
|
Fringe Benefit Tax (FBT)
|
|
|
|
|
|
Tax Deducted at Source (TDS)
|
|
|
|
|
|
Tax Collected at Source (TCS)
|
|
|
|
|
|
Excise
|
|
|
|
|
|
Payroll
|
|
|
|
|
2.1.3
Technology Advantages
Simple and rapid installation: Tally.ERP 9 has a simple,
menu-driven installation proce-dure. The user can install the program files on
any drive if the hard disk has partitions. The user can also specify the name
and directory location of the program files. Tally.ERP 9 uses minimum hard disk
space in the local drive. Its installation on the local disk takes just a few
seconds.
Unlimited multi-user support: A multi-user version of Tally.ERP 9
can be installed on a network, having any number of computers with
different operating systems such as Win 95, 98, NT, 2000, XP and Linux.
Internal backup/ restore: Tally.ERP 9 has an in-built,
user-friendly ‘backup and restore’ option. It helps the user to take a
backup of one or more companies or all companies, in a single directory, in the
local hard disk, or in any external media.
Data reliability:
Tally.ERP 9 offers reliable data. It uses a flexi-field, flexi-length,
self-indexed, weighted file structure for an extremely compact and fast
database. Tally.ERP 9 is robust and even if there is a power failure or the
computer is incorrectly shut down, data is not lost. Tally.ERP 9 uses
signalling quality data integrity checks, at regular levels, to ensure the
complete reliability of data.
User-defined security levels: Tally.ERP 9 offers high levels of
security. Users can define multiple levels of security according to
their requirements. Every authorised user in the company can have an individual
password, with rights to use specific features only. The user with the
administrator level password will have full access and can set controls for
other users.
Data security:
Tally.ERP 9’s data integrity checks ensure that there are no external changes
to the data. Tally.ERP 9 also uses a binary encoding format of storage to
prevent devious grouping of information.
Tally audit:
The Tally.ERP 9 audit feature provides the user with administrator rights and
the capability to check the entries made by the authorised users and alter
these entries, if necessary. Once the entries are audited, Tally.ERP 9 displays
the altered entries, if any,
14
Fundamentals of Tally.ERP 9
along with the name of the user, who
has altered the entry, and the date and time of the alteration.
TallyVault: Tally.ERP 9 offers a data encryption
option called TallyVault. Without the valid TallyVault password, the
data cannot be accessed. Tally.ERP 9 follows the DES (Data Encryption Standard)
encryption method to safeguard the data.
Removal
of data into a separate company:
Tally.ERP 9 allows users to maintain a com-pany for any number of financial
years. Once the books of accounts have been completed for the earlier financial
years, the user can split the company data into multiple companies as per
financial periods required. Tally.ERP 9 also has a feature to split company
data. The user can specify the date from which the company has to be split and
Tally.ERP 9 will split the company to form two companies as per periods
specified. Once the data has been split, the closing balance of the first
period (first company) becomes the opening balance for the next period (second
company).
Multi-directory
for company management:
The user can create multiple directories to store data. The data stored
in these directories can be accessed directly in Tally.ERP 9, by specifying the
path.
Import/
Export of data: Any
transaction can be exported and imported to other software after
suitably altering the current structures to accept the Tally.ERP 9 data
structure. Data can also be imported to Tally.ERP 9 by writing a TDL program.
The data which is to be exported from Tally.ERP 9 can be in XML, HTML or ASCII
format.
Tally.ERP
9 Synchronization:
Synchronization is the process of exchanging Tally.ERP 9 data between
two or more locations. This process enables a branch office to send its data to
the head office, over the Internet or a private network.
Graphical
analysis of data:
Tally.ERP 9 provides graphical analysis of data which helps the user to
perform deeper analysis. The user can generate graphical analysis reports such
as Sales register, Purchase register, Ledgers, Funds flow, Cash flow, Stock
Item registers and so on. This helps the management to quickly judge
performance and be better pre-pared for difficult times.
ODBC
(Open Database Connectivity) compliance: It allows other programs to use data from
Tally.ERP 9, directly. Thus, any program such as MS-Excel or Oracle, which is
ODBC compliant, can use data from Tally.ERP 9. Data connectivity is dynamic,
which means that any update in Tally.ERP 9 is reflected in real time in other
ODBC compliant software. The user can also extract data from Tally.ERP 9 and
design his/ her own report formats in other ODBC compliant software.
Protocol
support: Tally.ERP 9
provides protocol support for HTTP, HTTPS, FTP, SMTP, ODBC and raw
sockets with data interchange formats such as XML, HTML with XML islands, SOAP
and related formats. Protocol refers to a mechanism by which information (data)
can be put into or taken from Tally.ERP 9. Formats refer to the standard for
informa-tion to be generated from Tally.ERP 9 or from other applications which
can exchange data with Tally.ERP 9.
Direct
web browser access:
While working on Tally.ERP 9, the user can directly log on to the Tally
website, provided he/ she has access to the Internet. The website lists details
of all the facilities offered by Tally.ERP 9. The user can also download the
latest release of
15
Fundamentals of Tally.ERP 9
Tally.ERP 9 as and when it is
available. The Tally website also offers Tally Chat, by which a user can
communicate with a Tally representative and get required information.
Ability to preview and publish reports and documents on
the Internet:
Companies which want to publish reports and price lists on their website
can do so directly from Tally.ERP 9.
E-mail Facility:
Tally.ERP 9 facilitates the mailing of any Tally.ERP 9 report or document.
Multilingual
capability: Tally is the world's first accounting and inventory
software with multilingual capability. Currently, Tally.ERP 9’s
multilingual capability extends to 12 lan-guages which include nine Indian
languages (Hindi, Gujarati, Punjabi, Tamil, Telugu, Mar-athi, Kannada,
Malayalam and Bengali), Bahasa Melayu and Bahasa Indonesia. Tally.ERP 9 enables
you to enter data in one language and have it transliterated into different
lan-guages. You can generate invoices, purchase orders or delivery notes in the
language of your choice after entering data for the same in any of the nine
specified languages. Also, the phonetic keyboard allows you to spell the term
phonetically based on how it sounds and Tally.ERP 9 displays the data in the
language selected after transliteration.
Point of Sale (POS) : POS is an acronym for Point of sale. Point of Sale can
be a retail out-let, a check out counter ina shop, or any other location where
a sales transaction takes place. It is a computorised cash register which adds
up the sales totals, calcutates the bal-ance to be returned to buyer and
automatically adjusts the inventory level to reflect the quantity sold. The
equipment required for POS to work effectively are cash registers, card
readers, bar-code scanners and so on.
2.1.4 Payroll
Tally.ERP
9 Payroll is integrated with Accounting and benefits the user by simplifying
Payroll processing and accounting. Tally.ERP 9 Payroll enables users to set up
and implement salary structures, ranging from simple to complex, as per the
organisation’s requirements. The user can also align and automate payroll
processes and directly integrate them with main stream account-ing
applications. Tally.ERP 9 Payroll also supports configurable formats for
payslip printing; flexible salary/wage, attendance, leave and overtime
registers; gratuity and expat reports.
2.1.5 Data Migration Capability
Tally.ERP 9 has the ideal solution for those
who have their data in Tally 7.2 and now want to use Tally.ERP 9. Tally.ERP 9
provides a migration tool which helps the user to migrate the data easily to
the latest version and continue with day-to -day transactions. Tally 6.3 users
can also use the migration tool which will rewrite the version to Tally 7.2 and
then migrate the data to Tally.ERP 9. Tally 8.1 users and Tally 9 Release 2.14
users can rewrite the version of their data to Tally.ERP 9.
16
Fundamentals of Tally.ERP 9
2.1.6 Features
pertaining to Duties and Taxes
The
all-new package provides statutory reporting capability for VAT (Value Added
Tax), Composite VAT, CST (Central Sales Tax), TDS (Tax Deducted at Source), ST
(Service tax), TCS (Tax Collected at Source), FBT (Fringe Benefit Tax).
State-specific statutory VAT returns
and Annexures Various CST related reports
Returns and challans for Service Tax
TCS enabled with e-TCS capability,
with facility for printing certificates/ challans Composition Monthly VAT
Return
Quarterly Return – Form II, in the
case of Excise Dealer Periodic FBT Challans and Returns
2.2 Getting
Functional with Tally.ERP 9
2.2.1 Tally.ERP 9 Start-up
Tally.ERP 9 can be started in any of
the following ways :
Click on Start > Programs
> Tally.ERP 9 > Tally.ERP 9 or double click on the Tally.ERP
9 icon on your desktop
The welcome screen Tally.ERP 9 –
Power of Simplicity appears while the software loads. You will be ready to
explore Tally.ERP 9, the moment the Tally.ERP 9 start up screen appears.
The Tally.ERP 9 Start-up Screen
appears as shown below:
17
Fundamentals of Tally.ERP 9
Figure 2.1 Tally.ERP 9 Start - up screen
2.2.2
Tally.ERP 9 Screen Components
Title bar:
Displays the Tally.ERP 9 version number.
Horizontal
button bar: Selection
of Language key, Keyboard Language and Tally.ERP 9 Help.
Close button:
Performs the standard Windows Operating Systems function (Windows 95 onwards),
allowing you to minimise Tally.ERP 9 and work on other applications. To restore
Tally.ERP 9, click the Tally.ERP 9 icon on the taskbar.
18
Fundamentals of Tally.ERP 9
Gateway of Tally: Displays menus, screens, reports and
accepts the choices and options which you select to view data as
required.
Buttons toolbar: Displays buttons which provide quick
interaction with Tally.ERP 9. Only buttons relevant to the current task
are visible.
Calculator Area:
Used for Calculator functions.
Info Panel:
Displays Version number, License details, Configuration details.
2.2.3 Mouse/ Keyboard Conventions
While working with Tally.ERP 9, use
the following conventions.
MOUSE/ KEYBOARD CONVENTIONS
|
Action
|
Particulars
|
|
Click
|
Press the left mouse button.
|
|
Double-click
|
Press and release the left mouse
button twice, without
|
|
|
moving the mouse pointer off the item.
|
|
|
|
|
Choose
|
Position the
mouse pointer on
the item and
click the
|
|
|
left mouse button.
|
|
|
|
|
Select
|
Position the
mouse pointer on
the item and
double-
|
|
|
click the left mouse button.
|
|
|
|
|
Press
|
Use
the keys on
the keyboard in
the combination
|
|
|
shown.
|
|
|
|
|
Fn
|
Press the function key.
|
|
Fn
|
Press ALT + function key.
|
|
Fn
|
Press CTRL + function key.
|
2.2.4 Switching between Screen Areas
When
Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle
between this screen and the Calculator/ ODBC server area at the bottom of the
screen, press Ctrl+N or Ctrl+M as indicated on the screen. A
green bar highlights the active area of the screen.
2.2.5 Quitting Tally.ERP 9
You can exit the program from any
Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it
shuts down.
To quit working on Tally.ERP 9,
Press Esc until you see the
message Quit? Yes or No ? Press Enter or Y, or click Yes
to quit Tally.ERP 9.
Alternatively,
to exit without confirmation, press Ctrl+Q from Gateway of Tally.
You can also press Enter while the option Quit is selected from Gateway
of Tally.
19
Fundamentals of Tally.ERP 9
2.3 Creation/ Setting up of Company in
Tally.ERP 9
The first step towards understanding
Tally.ERP 9 is to create a company in Tally.ERP 9. Create a company using the Company
Creation screen.
2.3.1
Creation of a Company
Go
to Gateway of Tally > Company Info. > Create Company
The
Company Creation screen displays as shown.
Figure 2.2 Company Creation screen
Each field in the Company Creation
screen is explained below. To navigate between the fields, use the enter key or
the tab key or arrow keys or the mouse.
|
Fields
|
Description
|
|
Directory
|
Tally.ERP 9 assumes that the company
is to be created in the data
|
|
|
path given
in the Tally.INI file,
which is displayed by
default. This
|
|
|
field is skipped by default.
However, you can change this path, if you
|
|
|
want to, by using the backspace key,
so that Tally.ERP 9 saves the
|
|
|
data to a different directory specified by you.
|
|
|
|
20
Fundamentals of Tally.ERP 9|
Name
|
This specifies the name of the
company as it appears in Tally.ERP
|
|
|
9. If you have several companies to
create with similar names, you
|
|
|
will have to distinguish between
them to provide a unique name for
|
|
|
Tally.ERP 9.
|
|
|
|
|
Mailing Name
|
The company name given in the Name
field automatically appears
|
|
|
in this field. This can be changed
according to your requirements.
|
|
|
The correct name of the company for
mailing purposes should be
|
|
|
entered.
|
|
|
|
|
Address
|
The address of the company (The
mailing name and address details
|
|
|
are picked
from here for
any report such
as balance sheet
and
|
|
|
statement of accounts).
|
|
|
|
|
Statutory Compliance
|
Select India from the list of
countries.
|
|
for
|
|
|
|
|
|
State
|
Select the appropriate State from the list of States.
|
|
|
|
|
Pin Code
|
Enter the PIN code of the specified address.
|
|
|
|
|
Telephone No.
|
Enter the telephone number of the company.
|
|
|
|
|
E- Mail
|
E-mail address will be used to
e-mail documents, reports and data
|
|
|
from Tally.ERP 9.
|
|
|
|
|
Mobile No.
|
Enter the mobile number of the company.
|
|
|
|
|
Currency Symbol
|
This refers to the currency symbol
Tally.ERP 9 will use for monetary
|
|
|
values. By default, Tally.ERP 9 displays Rs.
|
|
Maintain
|
Select the nature of the company
i.e, Accounts only or Accounts
|
|
|
with Inventory.
|
|
Financial Year From
|
Specify the
Financial Year (FY)
for the company.
Tally.ERP 9
|
|
|
considers 12 months from the date you give here as the
Financial
|
|
|
Year. For example,
if you give 1st April 2009, your
FY will be April to
|
|
|
March - in this case, ending with 31st March 2010.
|
|
Books Beginning
|
The date given for ‘Financial Year
From’ is automatically displayed.
|
|
From
|
However, we
can specify the
actual date on
which the books
of
|
|
|
accounts start. In case our accounts
are opened mid-way during the
|
|
|
financial year specified, we can
enter the required date and start the
|
|
|
books of accounts accordingly.
|
|
|
|
|
TallyVault Password
|
TallyVault is
an enhanced security
feature utilised to
protect
|
|
|
company data in an encrypted form by
means of a Password. The
|
|
|
TallyVault password
entered ensures that
the data is
maintained
|
|
|
permanently in
an encrypted form
without retaining information
of
|
|
|
the password
used. Data is
not accessible without
the TallyVault
|
|
|
password. Remember
to keep this
password private and
known
|
|
|
only to those who need to know. If
the password is lost, your data
|
|
|
cannot be recovered.
|
|
|
|
|
Use Security Control
|
Tally.ERP 9 has a range of security
controls, which can define the
|
|
|
authority of
various users to
access the information
and to enter/
|
|
|
alter/delete the vouchers.
|
|
|
|
21
Fundamentals of Tally.ERP 9
Tally.ERP 9 will automatically adjust the spacing between the
charac-ters and lines entered to ensure that the details fit the space
available.
Accounts
Only: Financial Accounts of the company only
Accounts-with-Inventory: Both Financial Accounts and Inventory of the company.
Tally.ERP
9 recognises a wide range of date formats, e.g. 1 -4-09, 01/ 04/09, 1 Apr 2009,
and will convert what you enter, to a standard format.
2.3.2
Base Currency Information
Tally.ERP 9 needs to know the default currency for the
company and how the amounts should be shown on the screen and in the reports.
BASE CURRENCY INFORMATION
|
Fields
|
Description
|
|
Base currency symbol
|
Pre-set as a default currency — Rs.
(as
|
|
|
specified earlier).
|
|
|
|
|
Formal name
|
Complete name for the currency
symbol.
|
|
|
By default, this is set to Indian Rupees.
|
|
Number of decimal places
|
By default, this is set to 2.
|
|
Is symbol suffixed to amounts?
|
By default, this is set to No.
For example,
|
|
|
in India, we place the Rs
symbol in front
|
|
|
of amounts.
|
|
|
|
|
Symbol for Decimal Portion
|
Enter the
decimal portion for
the cur-
|
|
|
rency mentioned. Enter Paise.
|
|
Show amounts in millions?
|
Tally.ERP 9
caters to currencies
where
|
|
|
the different
parts of large
amounts are
|
|
|
called by special names. By default,
this
|
|
|
is set to No.
|
|
Put a space between amounts and
symbol?
|
By default, this is set to Yes.
|
|
Decimal Places
for Printing Amounts
in
|
You can
specify the number
of decimal
|
|
words
|
places to print the amount in
words. This
|
|
|
number should be equal to or lesser
than
|
|
|
the number specified in Number of
Deci-
|
|
|
mal places field.
|
22
Fundamentals of Tally.ERP 9
Base
Currency Information is set to the default values as given in the Table.
However, if the Multi-currency feature of Tally.ERP 9 is activated - then
Tally.ERP 9 allows the user to alter the Base Currency Information as required.
Let
us create a company in Tally.ERP 9 taking the example of National Traders who
purchases computer equipments, components and softwares and sells it to other
companies and to the direct customers. Create a Company as per information
provided below :
Go to the Gateway of Tally >
Company Info. > Create Company
Enter the following information to
create a company:
|
Field
|
Data to be entered
|
|
Directory
|
Accept what is displayed on the screen
|
|
|
|
|
Name
|
National Traders
|
|
|
|
|
Mailing Name
|
National Traders
|
|
|
|
|
Address
|
No 24, Phase 1,
|
|
|
Peenya Industrial Area
|
|
|
Bangalore
|
|
|
|
|
Statutory Compliance for
|
India
|
|
|
|
|
State
|
Karnataka
|
|
|
|
|
Pin Code
|
560089
|
|
|
|
|
Telephone No
|
080 - 41237890
|
|
|
|
|
Mobile No.
|
9845293752
|
|
|
|
|
E-mail
|
sales@national.com
|
|
|
|
|
Currency Symbol
|
Rs.
|
|
|
|
|
Maintain
|
Accounts with Inventory
|
|
|
|
|
Financial year from
|
1 April 2009
|
|
|
|
|
Books beginning from
|
1 April 2009
|
|
|
|
|
TallyVault Password (if any)
|
Skip the Field – don't enter any details.
|
|
|
|
|
Use security control
|
No
|
|
|
|
|
Formal name
|
Indian Rupees
|
|
|
|
|
Number of decimal places
|
2
|
|
|
|
23
Fundamentals of Tally.ERP 9
|
Show amounts in millions?
|
No
|
|
|
|
|
Is symbol suffixed to amounts?
|
No
|
Put a space between amounts and symbol? Yes
The
completed company creation screen is displayed as shown below:
Figure 2.3 Completed Company Creation screen — National
Traders
Press Y or Enter to accept the screen.
The
Gateway of Tally screen will appear as shown below:
24
Fundamentals of Tally.ERP 9
Figure 2.4 Gateway of Tally
2.3.3 Working with Multiple Companies
For
a group of companies, you can maintain the details of each company separately.
You can select the company to work with and close the company when it is not
required. However, you can also open many companies at the same time and switch
between companies without closing the application.
2.3.4 Exercise to Create another Company
Before
looking at how to view and amend company details, let us create another company
to experiment with. Name your company as Indus Enterprises, Financial
Year as 1 April 2009 & Book beginning from 1 April 2009 and
you may enter the company details as you like,
To create Indus Enterprises
follow this procedure:
1. From the buttons bar select Alt +
F3: Create Cmp or simply press Alt + F3 to bring up the
Company
Info. Menu.
2. Select Create Company from the
menu to bring up the Company Creation screen.
3. Enter Indus Enterprises in the Name
field and experiment with entering other data of your choice (for example, the
address details).
4. When you have finished, Press Y
or Enter to accept the screen
25
Fundamentals of Tally.ERP 9
The
Gateway of Tally screen will now appear as shown below:
Figure 2.5 Gateway of Tally with the New Company —
Indus Enterprises
Notice that Indus Enterprises
is highlighted. This indicates that it is the currently selected company from
the list of open companies.
You
can now practice selecting, closing and altering company information.
While working with Tally.ERP 9, you can press Esc to exit
from any screen before the changes you have made take effect.
Practice Exercise
1. Select a Company
2. Shut a Company
3. Alter a Company
26
Fundamentals of Tally.ERP 9
To Select a Company
1. Go to the Gateway of Tally > Alt
+ F3 > Company Info. > Select Company OR Press F1. Tally.ERP 9
displays the List of Companies screen. All the companies created are
displayed in an alphabetical order. Select the company name from the list
given.
2. In case two or more companies are
loaded (like National Traders and Indus Enterprises), click on the company
which you need to work on so that the selected company will be highlighted and
will appear on top of the list.
To Shut a Company
Go
to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company.
Select the Company which you need to shut from the List of Companies.
You can also use Alt + F1 to shut a Company from the Gateway of Tally
screen.
To Alter Company Details
Go
to the Gateway of Tally > Alt + F3 > Company Info. > Alter.
Select the company which you need to alter from the List of Companies
and press Enter to view the Company Alteration screen. Alter the
company details as required and accept the screen.
You can also access these functions, by selecting the
appropriate button from the button bar.
27
Fundamentals of Tally.ERP 9
Points to Remember
Tally.ERP 9 pioneered the ‘no accounting codes’ concept.
Tally.ERP 9 mimics the human thought process.
Tally.ERP 9 is multi-platform compatible
and supports multi-user acces-sibility.
Tally.ERP 9 has multilingual capability and
new features such as Payroll and Point of Sale.
Tally.ERP 9 is ODBC
compliant.