Lesson 2:   Fundamentals of Tally.ERP 9

Lesson Objectives

On completion of this lesson, you will be able to understand

Salient Features of Tally.ERP 9

Key Components of Tally.ERP 9

How to start and exit Tally.ERP 9

Setting up a company in Tally.ERP 9

Working with companies in Tally.ERP 9

2.1 Introduction

Tally.ERP 9 is the world's fastest and most powerful concurrent Multi-lingual business Accounting and Inventory Management software. Tally.ERP 9, designed exclusively to meet the needs of small and medium businesses, is a fully integrated, affordable and highly reliable software. Tally.ERP 9 is easy to buy, quick to install, and easy to learn and use. Tally.ERP 9 is designed to automate and integrate all your business operations, such as sales, finance, purchasing, inven-tory, and manufacturing. With Tally.ERP 9, accurate, up-todate business information is literally at your fingertips anywhere. The powerful new features and blazing speed and power of Tally.ERP 9 combined with enhanced MIS, Multi-lingual, Data Synchronization and Remote capabilities help you simplify all your business processes easily and cost-effectively.

2.1.1  Salient Features of Tally.ERP 9

A leading accounting package: The first version of Tally was released in 1988 and, through continuous development, is now recognised as one of the leading accounting packages across the world, with over a quarter million customers. Tally’s market share is more than 90%.

No accounting codes: Unlike other computerised accounting packages which require numeric codes, Tally.ERP 9 pioneered the ‘no accounting codes’ concept. Tally.ERP 9 users have the freedom to allocate meaningful names in plain English to their data items in the system.

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Fundamentals of Tally.ERP 9

Complete business solution: Tally.ERP 9 provides a comprehensive solution to the accounting and inventory needs of a business. The package comprises financial account-ing, book-keeping and inventory accounting. It also has various tools to extract, interpret and present data.

Integrated/ Non-integrated accounting and inventory: With Tally.ERP 9, the user is able to choose between accounting and accounting with inventory. If accounting with inventory is opted for, the user can choose whether it should be integrated or not.

Flexible and easy to use: Tally.ERP 9 is very flexible. It mimics the human thought proc-ess, which means that Tally.ERP 9 can adapt to any business need. Tally.ERP 9 users need not change the way their business is run to adapt to the package.

Speed : Tally.ERP 9 provides the capability to generate instant and accurate reports, which assists the management to take timely and correct decisions for the overall productivity and growth of the company.

Power : Tally.ERP 9 allows the user to maintain multiple companies and with unlimited lev-els of classification & grouping capabilities. It also allows drill downfacility from report level to transaction level.

Flexibility : Tally.ERP 9 provides flexiblity to generate instant reports for any given period (month/year) or at any point of time besides providing the facility to toggle between Accounting & Inventory reports of the same company or between companies.

Concurrent multi-lingual capability : Tally.ERP 9 offers you the exclusive capability of maintaining your accounts in any Indian language, viewing them in another language and printing them in yet another Indian language.

Real time processing : Immediate posting & updation of books of accounts as soon as the transactions are entered, thereby facilitating instant statements & Reports. It also faciliaties real-time multi-user environment.

Versatility: Tally.ERP 9 is suitable for a range of organisations, from small grocery stores to large corporations with international locations and operations.

Multi-platform availability: Tally.ERP 9 is available on Windows 95, 98, ME, 2000 and NT. It runs on a single PC or on a network. On a network, it supports access via any com-bination of platforms.

Online Help : The Tally.ERP 9 Online Help (Alt+H) provides instant assistance on basic and advanced features or any other relevant topics of Tally.ERP 9.

Tally.NET : is an enabling framework which establishes a connection through which the remote user can access the Client's data without copying / transferring the data.

Remote Access : Tally.ERP 9 provides remote capabilities to access the data from any-where and anytime.

Control Centre : works as an interface between the user and Tally.ERP 9 installed at differ-ent sites and enables the user to centrally configure and administer Site/User belonging to an account.

Support Centre : allows a user to directly post his support queries on the functional and technical aspects of the Product.

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Fundamentals of Tally.ERP 9

Auditor's Edition : Tally.ERP 9 offers a special Auditors' Edition of Tally.ERP 9, which pro-vides auditing and compliance capabilities exclusively for Chartered Accountants.

2.1.2  Functional Features of Tally.ERP 9

	BASIC ACCOUNTING	BASIC INVENTORY
	Complete book-keeping	Stock categories
	Books, registers and statements of accounts	Stock query by stock group, or stock cate-
		gory
	General ledgers	Multiple godowns
	Accounts receivable and accounts payable	Stock transfers to godowns and branches
	Flexible voucher numbering	Multiple stock valuation methods
	Flexible classification of account heads	Batch-wise/ Lot-wise, including expiry
		date handling
	Panoramic view	Alternate units of measure and tail units.
	Drill-down display	Tracking through receipt notes/ delivery
		notes/ rejections inwards/ rejections out-
		wards
	Database reporting	Additional costs incurred on purchase
	Voucher and cheque printing	Movement/ Profitability analysis Party-
		wise/ Item-wise/ Stock Group-wise
	Columnar reports	Customisable sales invoices using price
		lists with multiple prices
	Bank reconciliation	Sales and purchase order processing
	ADVANCED ACCOUNTING		ADVANCED INVENTORY
	Multiple companies		Stock items classified as raw materials,
			work-in-process, finished goods
	Multi-currency		Bill of Material with auto-adjustment of
			stocks
	Multiple financial years		Job-working concepts, including sub-con-
			tracting
	Comparison of data using multi-columnar		Additional cost of manufacturing with
	reporting.		notional value and percentage
	Memo vouchers		CENVAT support
	Post-dated vouchers		Reorder levels
	User-defined voucher types		Stock ageing analysis
	Sales and purchase extracts		Batch related stock reports
	Cash flow statement		Point of Sale (POS)

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Fundamentals of Tally.ERP 9

Daily balances and  transaction values/ Interest	Excise/ VAT/ Central Sales Tax (CST)/
calculations	Tax Collected at Source (TCS) related
	Inventory transactions and reports
Percentage-based reporting
Ratio analysis
Value Added Tax (VAT)
Service Tax (ST)
Fringe Benefit Tax (FBT)
Tax Deducted at Source (TDS)
Tax Collected at Source (TCS)
Excise
Payroll

2.1.3  Technology Advantages

Simple and rapid installation: Tally.ERP 9 has a simple, menu-driven installation proce-dure. The user can install the program files on any drive if the hard disk has partitions. The user can also specify the name and directory location of the program files. Tally.ERP 9 uses minimum hard disk space in the local drive. Its installation on the local disk takes just a few seconds.

Unlimited multi-user support: A multi-user version of Tally.ERP 9 can be installed on a network, having any number of computers with different operating systems such as Win 95, 98, NT, 2000, XP and Linux.

Internal backup/ restore: Tally.ERP 9 has an in-built, user-friendly ‘backup and restore’ option. It helps the user to take a backup of one or more companies or all companies, in a single directory, in the local hard disk, or in any external media.

Data reliability: Tally.ERP 9 offers reliable data. It uses a flexi-field, flexi-length, self-indexed, weighted file structure for an extremely compact and fast database. Tally.ERP 9 is robust and even if there is a power failure or the computer is incorrectly shut down, data is not lost. Tally.ERP 9 uses signalling quality data integrity checks, at regular levels, to ensure the complete reliability of data.

User-defined security levels: Tally.ERP 9 offers high levels of security. Users can define multiple levels of security according to their requirements. Every authorised user in the company can have an individual password, with rights to use specific features only. The user with the administrator level password will have full access and can set controls for other users.

Data security: Tally.ERP 9’s data integrity checks ensure that there are no external changes to the data. Tally.ERP 9 also uses a binary encoding format of storage to prevent devious grouping of information.

Tally audit: The Tally.ERP 9 audit feature provides the user with administrator rights and the capability to check the entries made by the authorised users and alter these entries, if necessary. Once the entries are audited, Tally.ERP 9 displays the altered entries, if any,

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Fundamentals of Tally.ERP 9

along with the name of the user, who has altered the entry, and the date and time of the alteration.

TallyVault: Tally.ERP 9 offers a data encryption option called TallyVault. Without the valid TallyVault password, the data cannot be accessed. Tally.ERP 9 follows the DES (Data Encryption Standard) encryption method to safeguard the data.

Removal of data into a separate company: Tally.ERP 9 allows users to maintain a com-pany for any number of financial years. Once the books of accounts have been completed for the earlier financial years, the user can split the company data into multiple companies as per financial periods required. Tally.ERP 9 also has a feature to split company data. The user can specify the date from which the company has to be split and Tally.ERP 9 will split the company to form two companies as per periods specified. Once the data has been split, the closing balance of the first period (first company) becomes the opening balance for the next period (second company).

Multi-directory for company management: The user can create multiple directories to store data. The data stored in these directories can be accessed directly in Tally.ERP 9, by specifying the path.

Import/ Export of data: Any transaction can be exported and imported to other software after suitably altering the current structures to accept the Tally.ERP 9 data structure. Data can also be imported to Tally.ERP 9 by writing a TDL program. The data which is to be exported from Tally.ERP 9 can be in XML, HTML or ASCII format.

Tally.ERP 9 Synchronization: Synchronization is the process of exchanging Tally.ERP 9 data between two or more locations. This process enables a branch office to send its data to the head office, over the Internet or a private network.

Graphical analysis of data: Tally.ERP 9 provides graphical analysis of data which helps the user to perform deeper analysis. The user can generate graphical analysis reports such as Sales register, Purchase register, Ledgers, Funds flow, Cash flow, Stock Item registers and so on. This helps the management to quickly judge performance and be better pre-pared for difficult times.

ODBC (Open Database Connectivity) compliance: It allows other programs to use data from Tally.ERP 9, directly. Thus, any program such as MS-Excel or Oracle, which is ODBC compliant, can use data from Tally.ERP 9. Data connectivity is dynamic, which means that any update in Tally.ERP 9 is reflected in real time in other ODBC compliant software. The user can also extract data from Tally.ERP 9 and design his/ her own report formats in other ODBC compliant software.

Protocol support: Tally.ERP 9 provides protocol support for HTTP, HTTPS, FTP, SMTP, ODBC and raw sockets with data interchange formats such as XML, HTML with XML islands, SOAP and related formats. Protocol refers to a mechanism by which information (data) can be put into or taken from Tally.ERP 9. Formats refer to the standard for informa-tion to be generated from Tally.ERP 9 or from other applications which can exchange data with Tally.ERP 9.

Direct web browser access: While working on Tally.ERP 9, the user can directly log on to the Tally website, provided he/ she has access to the Internet. The website lists details of all the facilities offered by Tally.ERP 9. The user can also download the latest release of

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Fundamentals of Tally.ERP 9

Tally.ERP 9 as and when it is available. The Tally website also offers Tally Chat, by which a user can communicate with a Tally representative and get required information.

Ability to preview and publish reports and documents on the Internet: Companies which want to publish reports and price lists on their website can do so directly from Tally.ERP 9.

E-mail Facility: Tally.ERP 9 facilitates the mailing of any Tally.ERP 9 report or document.

Multilingual capability: Tally is the world's first accounting and inventory software with multilingual capability. Currently, Tally.ERP 9’s multilingual capability extends to 12 lan-guages which include nine Indian languages (Hindi, Gujarati, Punjabi, Tamil, Telugu, Mar-athi, Kannada, Malayalam and Bengali), Bahasa Melayu and Bahasa Indonesia. Tally.ERP 9 enables you to enter data in one language and have it transliterated into different lan-guages. You can generate invoices, purchase orders or delivery notes in the language of your choice after entering data for the same in any of the nine specified languages. Also, the phonetic keyboard allows you to spell the term phonetically based on how it sounds and Tally.ERP 9 displays the data in the language selected after transliteration.

Point of Sale (POS) : POS is an acronym for Point of sale. Point of Sale can be a retail out-let, a check out counter ina shop, or any other location where a sales transaction takes place. It is a computorised cash register which adds up the sales totals, calcutates the bal-ance to be returned to buyer and automatically adjusts the inventory level to reflect the quantity sold. The equipment required for POS to work effectively are cash registers, card readers, bar-code scanners and so on.

2.1.4 Payroll

Tally.ERP 9 Payroll is integrated with Accounting and benefits the user by simplifying Payroll processing and accounting. Tally.ERP 9 Payroll enables users to set up and implement salary structures, ranging from simple to complex, as per the organisation’s requirements. The user can also align and automate payroll processes and directly integrate them with main stream account-ing applications. Tally.ERP 9 Payroll also supports configurable formats for payslip printing; flexible salary/wage, attendance, leave and overtime registers; gratuity and expat reports.

2.1.5 Data Migration Capability

Tally.ERP 9 has the ideal solution for those who have their data in Tally 7.2 and now want to use Tally.ERP 9. Tally.ERP 9 provides a migration tool which helps the user to migrate the data easily to the latest version and continue with day-to -day transactions. Tally 6.3 users can also use the migration tool which will rewrite the version to Tally 7.2 and then migrate the data to Tally.ERP 9. Tally 8.1 users and Tally 9 Release 2.14 users can rewrite the version of their data to Tally.ERP 9.

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Fundamentals of Tally.ERP 9

2.1.6 Features pertaining to Duties and Taxes

The all-new package provides statutory reporting capability for VAT (Value Added Tax), Composite VAT, CST (Central Sales Tax), TDS (Tax Deducted at Source), ST (Service tax), TCS (Tax Collected at Source), FBT (Fringe Benefit Tax).

State-specific statutory VAT returns and Annexures Various CST related reports

Returns and challans for Service Tax

TCS enabled with e-TCS capability, with facility for printing certificates/ challans Composition Monthly VAT Return

Quarterly Return – Form II, in the case of Excise Dealer Periodic FBT Challans and Returns

2.2 Getting Functional with Tally.ERP 9

2.2.1  Tally.ERP 9 Start-up

Tally.ERP 9 can be started in any of the following ways :

Click on Start > Programs > Tally.ERP 9 > Tally.ERP 9 or double click on the Tally.ERP 9 icon on your desktop

The welcome screen Tally.ERP 9 – Power of Simplicity appears while the software loads. You will be ready to explore Tally.ERP 9, the moment the Tally.ERP 9 start up screen appears.

The Tally.ERP 9 Start-up Screen appears as shown below:

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Fundamentals of Tally.ERP 9

Figure 2.1  Tally.ERP 9 Start - up screen

2.2.2  Tally.ERP 9 Screen Components

Title bar: Displays the Tally.ERP 9 version number.

Horizontal button bar: Selection of Language key, Keyboard Language and Tally.ERP 9 Help.

Close button: Performs the standard Windows Operating Systems function (Windows 95 onwards), allowing you to minimise Tally.ERP 9 and work on other applications. To restore Tally.ERP 9, click the Tally.ERP 9 icon on the taskbar.

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Fundamentals of Tally.ERP 9

Gateway of Tally: Displays menus, screens, reports and accepts the choices and options which you select to view data as required.

Buttons toolbar: Displays buttons which provide quick interaction with Tally.ERP 9. Only buttons relevant to the current task are visible.

Calculator Area: Used for Calculator functions.

Info Panel: Displays Version number, License details, Configuration details.

2.2.3  Mouse/ Keyboard Conventions

While working with Tally.ERP 9, use the following conventions.

MOUSE/ KEYBOARD CONVENTIONS

Action	Particulars
Click	Press the left mouse button.
Double-click	Press and release the left mouse button twice, without
	moving the mouse pointer off the item.
Choose	Position  the  mouse  pointer  on  the  item  and  click  the
	left mouse button.
Select	Position  the  mouse  pointer  on  the  item  and  double-
	click the left mouse button.
Press	Use  the  keys  on  the  keyboard  in  the  combination
	shown.
Fn	Press the function key.
Fn	Press ALT + function key.
Fn	Press CTRL + function key.

2.2.4  Switching between Screen Areas

When Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle between this screen and the Calculator/ ODBC server area at the bottom of the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar highlights the active area of the screen.

2.2.5  Quitting Tally.ERP 9

You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it shuts down.

To quit working on Tally.ERP 9,

Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally.ERP 9.

Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally. You can also press Enter while the option Quit is selected from Gateway of Tally.

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Fundamentals of Tally.ERP 9

2.3 Creation/ Setting up of Company in Tally.ERP 9

The first step towards understanding Tally.ERP 9 is to create a company in Tally.ERP 9. Create a company using the Company Creation screen.

2.3.1  Creation of a Company

Go to Gateway of Tally > Company Info. > Create Company

The Company Creation screen displays as shown.

Figure 2.2   Company Creation screen

Each field in the Company Creation screen is explained below. To navigate between the fields, use the enter key or the tab key or arrow keys or the mouse.

Fields	Description
Directory	Tally.ERP 9 assumes that the company is to be created in the data
	path  given  in  the Tally.INI file, which is  displayed  by  default.  This
	field is skipped by default. However, you can change this path, if you
	want to, by using the backspace key, so that Tally.ERP 9 saves the
	data to a different directory specified by you.

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Fundamentals of Tally.ERP 9

Name	This specifies the name of the company as it appears in Tally.ERP
	9. If you have several companies to create with similar names, you
	will have to distinguish between them to provide a unique name for
	Tally.ERP 9.
Mailing Name	The company name given in the Name field automatically appears
	in this field. This can be changed according to your requirements.
	The correct name of the company for mailing purposes should be
	entered.
Address	The address of the company (The mailing name and address details
	are  picked  from  here  for  any  report  such  as  balance  sheet  and
	statement of accounts).
Statutory Compliance	Select India from the list of countries.
for
State	Select the appropriate State from the list of States.
Pin Code	Enter the PIN code of the specified address.
Telephone No.	Enter the telephone number of the company.
E- Mail	E-mail address will be used to e-mail documents, reports and data
	from Tally.ERP 9.
Mobile No.	Enter the mobile number of the company.
Currency Symbol	This refers to the currency symbol Tally.ERP 9 will use for monetary
	values. By default, Tally.ERP 9 displays Rs.
Maintain	Select the nature of the company i.e, Accounts only or Accounts
	with Inventory.
Financial Year From	Specify  the  Financial  Year  (FY)  for  the  company.  Tally.ERP  9
	considers 12 months from the date you give here as the Financial
	Year. For example, if you give 1st April 2009, your FY will be April to
	March - in this case, ending with 31st March 2010.
Books Beginning	The date given for ‘Financial Year From’ is automatically displayed.
From	However,  we  can  specify  the  actual  date  on  which  the  books  of
	accounts start. In case our accounts are opened mid-way during the
	financial year specified, we can enter the required date and start the
	books of accounts accordingly.
TallyVault Password	TallyVault   is   an   enhanced   security   feature   utilised   to   protect
	company data in an encrypted form by means of a Password. The
	TallyVault  password  entered  ensures  that  the  data  is  maintained
	permanently  in  an  encrypted  form  without  retaining  information  of
	the  password  used.  Data  is  not  accessible  without  the  TallyVault
	password.  Remember  to  keep  this  password  private  and  known
	only to those who need to know. If the password is lost, your data
	cannot be recovered.
Use Security Control	Tally.ERP 9 has a range of security controls, which can define the
	authority  of  various  users  to  access  the  information  and  to  enter/
	alter/delete the vouchers.

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Fundamentals of Tally.ERP 9

Tally.ERP 9 will automatically adjust the spacing between the charac-ters and lines entered to ensure that the details fit the space available.

Accounts Only: Financial Accounts of the company only

Accounts-with-Inventory: Both Financial Accounts and Inventory of the company.

Tally.ERP 9 recognises a wide range of date formats, e.g. 1 -4-09, 01/ 04/09, 1 Apr 2009, and will convert what you enter, to a standard format.

2.3.2  Base Currency Information

Tally.ERP 9 needs to know the default currency for the company and how the amounts should be shown on the screen and in the reports.

BASE CURRENCY INFORMATION

Fields	Description
Base currency symbol	Pre-set as a default currency — Rs. (as
	specified earlier).
Formal name	Complete name for the currency symbol.
	By default, this is set to Indian Rupees.
Number of decimal places	By default, this is set to 2.
Is symbol suffixed to amounts?	By default, this is set to No. For example,
	in India, we place the Rs symbol in front
	of amounts.
Symbol for Decimal Portion	Enter  the  decimal  portion  for  the  cur-
	rency mentioned. Enter Paise.
Show amounts in millions?	Tally.ERP  9  caters  to  currencies  where
	the  different  parts  of  large  amounts  are
	called by special names. By default, this
	is set to No.
Put a space between amounts and symbol?	By default, this is set to Yes.
Decimal   Places   for   Printing   Amounts   in	You  can  specify  the  number  of  decimal
words	places to print the amount in words.  This
	number should be equal to or lesser than
	the number specified in Number of Deci-
	mal places field.

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Fundamentals of Tally.ERP 9

Base Currency Information is set to the default values as given in the Table. However, if the Multi-currency feature of Tally.ERP 9 is activated - then Tally.ERP 9 allows the user to alter the Base Currency Information as required.

Let us create a company in Tally.ERP 9 taking the example of National Traders who purchases computer equipments, components and softwares and sells it to other companies and to the direct customers. Create a Company as per information provided below :

Go to the Gateway of Tally > Company Info. > Create Company

Enter the following information to create a company:

Field	Data to be entered
Directory	Accept what is displayed on the screen
Name	National Traders
Mailing Name	National Traders
Address	No 24, Phase 1,
	Peenya Industrial Area
	Bangalore
Statutory Compliance for	India
State	Karnataka
Pin Code	560089
Telephone No	080 - 41237890
Mobile No.	9845293752
E-mail	sales@national.com
Currency Symbol	Rs.
Maintain	Accounts with Inventory
Financial year from	1 April 2009
Books beginning from	1 April 2009
TallyVault Password (if any)	Skip the Field – don't enter any details.
Use security control	No
Formal name	Indian Rupees
Number of decimal places	2

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Fundamentals of Tally.ERP 9

Show amounts in millions?	No
Is symbol suffixed to amounts?	No

Put a space between amounts and symbol?    Yes

The completed company creation screen is displayed as shown below:

Figure 2.3   Completed Company Creation screen — National Traders

Press Y or Enter to accept the screen.

The Gateway of Tally screen will appear as shown below:

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Fundamentals of Tally.ERP 9

Figure 2.4   Gateway of Tally

2.3.3  Working with Multiple Companies

For a group of companies, you can maintain the details of each company separately. You can select the company to work with and close the company when it is not required. However, you can also open many companies at the same time and switch between companies without closing the application.

2.3.4  Exercise to Create another Company

Before looking at how to view and amend company details, let us create another company to experiment with. Name your company as Indus Enterprises, Financial Year as 1 April 2009 & Book beginning from 1 April 2009 and you may enter the company details as you like,

To create Indus Enterprises follow this procedure:

1.   From the buttons bar select Alt + F3: Create Cmp or simply press Alt + F3 to bring up the

Company Info. Menu.

2.   Select Create Company from the menu to bring up the Company Creation screen.

3.   Enter Indus Enterprises in the Name field and experiment with entering other data of your choice (for example, the address details).

4.   When you have finished, Press Y or Enter to accept the screen

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Fundamentals of Tally.ERP 9

The Gateway of Tally screen will now appear as shown below:

Figure 2.5   Gateway of Tally with the New Company — Indus Enterprises

Notice that Indus Enterprises is highlighted. This indicates that it is the currently selected company from the list of open companies.

You can now practice selecting, closing and altering company information.

While working with Tally.ERP 9, you can press Esc to exit from any screen before the changes you have made take effect.

Practice Exercise

1.   Select a Company

2.   Shut a Company

3.   Alter a Company

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Fundamentals of Tally.ERP 9

To Select a Company

1.   Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR Press F1. Tally.ERP 9 displays the List of Companies screen. All the companies created are displayed in an alphabetical order. Select the company name from the list given.

2.   In case two or more companies are loaded (like National Traders and Indus Enterprises), click on the company which you need to work on so that the selected company will be highlighted and will appear on top of the list.

To Shut a Company

Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company. Select the Company which you need to shut from the List of Companies. You can also use Alt + F1 to shut a Company from the Gateway of Tally screen.

To Alter Company Details

Go to the Gateway of Tally > Alt + F3 > Company Info. > Alter. Select the company which you need to alter from the List of Companies and press Enter to view the Company Alteration screen. Alter the company details as required and accept the screen.

You can also access these functions, by selecting the appropriate button from the button bar.

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Fundamentals of Tally.ERP 9

Points to Remember

Tally.ERP 9 pioneered the ‘no accounting codes’ concept. Tally.ERP 9 mimics the human thought process.

Tally.ERP 9 is multi-platform compatible and supports multi-user acces-sibility.

Tally.ERP 9 has multilingual capability and new features such as Payroll and Point of Sale.

Tally.ERP 9 is ODBC compliant.

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The main advantages of auto backup in tally ERP9

The main advantages of auto backup in tally is that whenever you enter something in tally (voucher entry, master creation etc), the auto backup utility work from behind and update the backup with the recently added entry. To ensure better data security, tally erp9 provides an additional backup facility called auto backup. By enabling this feature company data will become triple secure.

This will happen immediately after saving the vouchers, masters etc.

The name of the auto backup file is ABK900 and this auto backup file will be saved inside the individual company data folder For example C:\Tally.ERP9\Data\10000.

We can also set an additional location to save auto backup file using Data configuration under F12 configuration settings.

How to Auto backup in tally?

Auto backup can be enabled from company creation screen or company alteration screen, if you are enabling auto backup for an existing company. Load the company that needs to be backed up automatically.

Go to

Gateway of tally>> Company info >>Alter

To go to company info menu click on Cmp info button or use shortcut key Alt+F3 from gateway of tally

Now we are in company alteration screen. Locate Enable Auto backup, Make this to yes and save the screen

That’s all, auto backup is enabled; the backup utility will start working from background and create backup whenever you put entry in tally.

Where auto backup file stored?

We can distinguish tally normal backup file and auto backup file from its file name. Normally backup file name will be something like TBK900.001 .Whereas auto backup file name will be in the name ABK900.This auto backup file will save inside the company data folder.

For example: C:\Tally.ERP9\Data\10002

Inside tally data folder you can see folders starting with 10000; these are the system generated folder for  each company, here in our case 10002 is the data folder of company Suraj Travels, go inside the folder , you can find theauto backup file  namely ABK900

Can we save auto backup in another location? (auto backup storage for multiple companies?

The answer is Yes, You can save auto backup outside the company data folder. Or you can store auto backup in a removable media like pen drive, you need to define the data path of removable media inside the data configuration settings.

To do this

Create a backup folder somewhere in your computer hard drive or inside your pen drive

For example: D:\Autobackup

Now From the gateway of tally Press F12 to access configuration setting, then go to Data configuration

Gateway of Tally>>Configuration>>Data configuration

Inside Data configuration setting, Type the path of backup folder you have created to take backup file, see the image for more clarity.

Press enter key and save the screen. Tally will ask “Do you want to restart Tally ERP9 for the changes to have effect” Press yes and restart the software. Now go to D:\Autobackup,You will find backup file in the name ofTABK.900. If you have multiple companies enabled for auto backup. The backup of all companies will be stored in this single TABK.900 inside D:\Autobackup

How to restore auto backup in tally?

To restore, auto backup Use shortcut key Alt+Ctrl+K   from the gateway of tally, you will get the following screen

The source will be the data folder of companies which will be populated automatically, change if the data directory is in different location, Press enter to see the list of companies that are automatically backed up.

Select the required company to be restored and press enter key

Now you will get a list of auto backup versions that the utility created at different date and time, from this list you can easily identify the latest data backup with its time and date listed. Tally creates separate backup versions for every day you entered data in it.

Select the latest backup and press enter key

If the company already exists, Tally will ask to overwrite with existing company data.

Press Y or hit Enter to accept over write request. Now we have successfully restored latest auto data backup.

How to restore auto backup saved in user defined location?

We have saved the auto backup in another location by using Data configuration settings as discussed earlier.  In  D:\Autobackup

Let’s see using this data backup how a company is restored, to do this .This is like normal backup process in tally

Go to Company info Menu, by pressing Alt+F3 from gateway of tally. Then go to Restore menu

Company info>Restore

In the destination, type where we want the data to be restored, this will be the company default data storage location (C:\TallyERP9\Data)

Source: Source must be the location where we saved the auto backup file  outside the data folder using Data configuration settings here D:\Autobackup

Press enter key, Tally will automatically detect the auto backup file and go to auto backup restoration area on the right side of the screen.

From here select the company you want to restore, again press enter to see the auto backup versions

And save the screen, here also you will be asked for over writing the information. Press yes or Enter key ,the latest version will be restored.

Craked tally 9 beta 3 ..Do not believe the folk stories.

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Download Tally 9 Full version in demo Mode from or download it from
www.tallysolutions.com

I would personally advise people to avoid such things and prefer them to spend 250 USD to buy a single user copy rather than risk of facing huge penalties.
Do not believe any folk stories that about free download tally 9 beta 3.
Do not face huge of penalties.

Tally 9 Beta 3 is the Complete Business Solution

As your business grows and transcends state and international borders, you need a business accounting software that keeps pace with your complex business demands and simplifies growth. The software you choose must offer you greater speed, power and reliability, besides having the ability to adapt quickly to your business. Tally 9 was engineered to effectively fulfill these needs and help overcome the challenges of a growing business.

Designed for unmatched speed, power, scaleability and reliability
Powered by Tally’s path-breaking proprietary technology - C:MuLate (Concurrent Multi-lingual Accelerated Technology Engine) – Tally 9 is the result of a perfect fusion between the Concurrent Multi-lingual Platform and Object Oriented Database Engine. This technology is what ensures the blazing speed, power, scaleability and world-class reliability that Tally 9 promises.

Features that will empower your business
The dynamic features and MIS capabilities in Tally 9 are designed to simplify your business operations, while giving you complete control over your accounting, inventory and statutory processes. Multi-lingual and data synchronisation capabilities, allow you to transact business without language barriers or geographical boundaries.

Tally 9 is very simple to learn and even easier to use. And the advantages of using this robust product are apparent from the start. To learn more about how Tally 9 can enhance your productivity and profitability, do look through the features and benefits.

Tally 9 Release 3 [BETA]

What is BETA Software?
Beta is a nickname for software which has passed the alpha testing stage of development and has been released to a limited number of users for software testing before its official release.

About Tally 9 Release 3
Several new and advanced features have been introduced in the Tally 9 Release 3. These new features are applicable. However, please note that this is a BETA version and many problems have been reported in it. As there are several issues; we advice all our Customers (users of RTS link DLL and UDI Magic software) to wait till Tally Solutions,

WELCOME TO TALLY 09
HEAR YOU ALSO TRY TO MAKE AN HTML SCROLL BOX AND POST YOUR OPENION

Fixed problems of Tally data corrupted

1)Start Tally and at Company Info Screen press 


Ctrl + Alt + R then


 select the corrupt company 


and press enter to start 


rewrite process.

2)If it does not worked then there is another method for rewrite:-


Click Start >


 Run >


 Type


 C:\(Tally 7.2 directory name)\Tally72.EXE C:\(Tally Data path)[space]/


then press enter

for Eg: c:\tally7.2\tally72.exe c:\tally7.2\data /

after pressing enter


 tally will get open and at company info screen


 press Ctrl + Alt + R 


then select the corrupt company

DATA RECOVERY IN TALLY ERP

DATA RECOVERY IN TALLY ERP

TALLY FREE PASSWORD- RESET DON'T WORRY

DON'T WORRY ABOUT YOUR PASSWORD FORGOTTEN

;;
[#Menu : Gateway of Tally]
Add    : Item : Before : @ @ locQuit : Reset Security : Call : ResetSecurity
[Function : ResetSecurity]
10 : Modify Object : (Company,##SVCurrentCompany).IsSecurityOn : No
20 : MsgBox:"Tally Security":"The Security feature has been disabled now"
;;==

OPEN NOTEPAD

COPY PASTE ABOVE CODE,

 SAVE IT NAME IT SECURITY

IT CREATE A FILE NAMED "SECURITY.TXT" save this file into tally folder

open tally.erp

F12 - tdl config -

 F4 - yes - give path of above file correctly for example

C:\Tally.ERP 9\Security.txt (or  your tally installed at whatever drive and folder)

enter to save

exit from tally, and restart your tally, open a company with your user name and pass.

you will get a option in gatway of tally menu - "RESET SECURITY"

enter it, you will get a msg. security reset successfully.

restart your tally again, now no password for your company. (all password removed)

Internal error c0000005 memory access violation

Add caption

Tally data gets corrupted you are shown an error message similar to this

Tally data migration Error And solutions

VAT in Simple words TALLY 09

VAT means Value added Tax and its detail is fully mention in A White Paper On State-Level Value Added Tax under Ministry of Finance . It has 23 pages and If you want to understand the system of accounting of VAT , you should learn these white papers thoroughly and deeply , after this you will understand that it is just Indirect tax and if you are already paying any service tax , it is most related with service tax because both are indirect taxs and you can easily treat it .

see White paper here .

If I want to tell you about VAT in Simple words , then read my simple Words

"There are three bodies in VAT . One is Govt. , second is buyer and third is seller . buyers buys the goods and include some value and then it sell to other customers . It means every buyer is also seller and every seller is also buyer upto good reaching to final customer . So , because is VAT is orginally sale tax and it must be on the amount which is added by any seller to sell it to other customers . Suppose , if I have buyer any goods at 300 Rs. include VAT , I will sell it at Rs. 400 . What amount , I should pay to Govt. if VAT is 4% on these commodities

400 X 4/100 = 16 RS.

But I have allready paid Rs. 12 when I buy same goods , so this input VAT will deduct and

Now my responsibility is just to pay to Govt. Rs. 16- Rs. 12 = Rs. 4

Because . I have just add value RS. 100 in input before selling product . I think this system is most simple and almost every country is using this system , India has started it from

April 1, 2005 .

Understand Scientific System use in Tally 9 for recording of VAT

Tally 9 software makes a very scientific system for recording of VAT .

In tally you will first activate this feature in separte statutory feature F11 option . For this you will write in the front of Enable Value added tax . you will also write in the front of set / Alter VAT , afte this you will go to a new section , that is called VAT detail after writing it , you also mention your tax payer identification no. (TIN ) in VAT TIN ( Regular ) and accept this form

Create Input VAT ledger Account under Duties and Taxes and fix its Rate . Then Credit Output VAT ledger Account and its rate , after this also create purchase , sale and debtor and creditor account .

Create the ledger of Stock items in Inventory info.

Now pass the voucher entry of Purchase , in this voucher when you mention the net amount of purchase and write it in it after this again a black box open and you have to write input VAT and this tally shows the rate , you have to calculate the VAT on total amount and write here and after this accept it and and it can be also print form by going to day book.

 Now pass the voucher entry of sale in sale voucher , in this voucher when you mention the net amount of sale and write it in it after this again a black box open and you have to write output VAT and this tally shows the rate , you have to calculate the VAT on total amount and write here and after this accept it and and it can be also print form by going to day book.

 You can see the net amount payable to Govt. for this

gateway of tally >> display >> statutory Report >> VAT Reports >> VAT Computation

Tally will automatically shows the net amount of VAT which , you have paid ,

In picture , I have purchased 10 computer from RAM and sell them and to RAJU with VAT input and with VAT output and Now tally tells me my net payable amount to Govt . that is 12500 and it will automatically shows in balance sheet in tally 9 which I have specially checked before write this article . Believe me !

click on picture for large view

 Now when you will pay the NET VAT payable to Govt . at this time , create a new ledger account with name of net vat payable account under duties and taxes and next select VAT and pass the voucher entry in payment voucher , just write Net VAT payable account and write the net amount which , you seen in above VAT Computation in tally VAT report and you can also print its VAT Form 16 and when you will see the balance sheet , it shows that you have paid your current liability of NET Value of VAT .

Now I makes theme of my above article

1. Activate VAT
2. Create the ledger of VAT input , vat output , vat net tax liability , purchase , sale , creditor and debtor account and also create stock item ledger .
3. pass the voucher entry of purchase include vat input and pass the voucher entry of sale include output vat
4. See the net amount payable to Govt. in VAT computation
5. Pass the voucher entry of payment of net vat to govt.
6. Print VAT form 15 and VAT form 16